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11351 – 31 Avenue    

Edmonton Alberta  T6J 4T6                    

780-4370366     FAX: 780-437-7221

e-mail: sweetgrass@epsb.ca



SCHOOL Hours of Operation





MORNING CLASS (A.M.)                     AFTERNOON CLASS (P.M.)

Classes Begin             8:39 a.m.                      Classes Begin              12:21 p.m.

Classes Dismiss           11:28 a.m.                   Classes Dismiss           3:10 p.m.





Morning Assembly

Classes Begin




Afternoon Assembly

Classes Begin




8:35 a.m.

8:37 a.m.

10:15 a.m. – 10:30 a.m.

10:30 a.m.

11:45 a.m. – 12:35 p.m.

12:33 p.m.

12:35 p.m.

1:55 p.m. – 2:10 p.m.

2:10 p.m.

3:10 p.m.



The School Act states that students over the age of six are required by law to attend school regularly.  Regular attendance is a MUST in order that the student's progress and marks do not suffer.  In this regard, it is important that all students arrive at school on time and be prepared for the day's lessons. If a student is absent from school for reasons of illness, a doctor's appointment, and/or other specific situations, parents are asked to please contact the school.  If a student’s attendance becomes a concern, he/she may be referred to the Attendance Board.


The attendance of students is monitored each morning and afternoon. We have an automated answering system that will record absences and messages between 4:00 p.m. and 9:00 a.m. on weekdays and any time on weekends or holidays.  It is essential that absences or lates be reported to the school office NO LATER THAN 9:00 a.m. for morning absences/lates and 12:50 p.m. for the afternoon.  Please indicate the reason for the child’s absence when leaving a voice mail – to accurately report the absence.


YOUR CO-OPERATION IS APPRECIATED   To report absences or lates, please call 437-0366.





We ask your co-operation in seeing that students do not arrive sooner than 10 minutes before assembly time.  An exception to this would be times when students are involved or participating in some special programs organized by the school.  Students are to wait outdoors until the bell rings and are expected to use their designated entrances. Front doors are reserved for kindergarten students  During cold or inclement weather, they are permitted to enter the school and wait inside the entrances.  Provisions are also available for any student needing access to the school for personal or emergency reasons (Front Entrance). 


NOTE:   Supervision and Student Arrival at School  


  1. Please note that teacher supervision is provided 15 minutes before assembly time in the morning and afternoon.
  2. Students should not arrive at school sooner than 10 minutes before assembly times.  These procedures will allow time for the teachers to be on supervision before the students begin assembling.
  3. Students are expected to wait outdoors prior to the morning bell unless the temperature is below -22C. Please ensure that your child is appropriately dressed for the weather.




The parking lot is for Edmonton Public School Board staff only.  The staff of Sweet Grass School pays a yearly fee for the right to park in these spaces.  When dropping off or picking up students, please park on the street.  Please do not park in the designated bus zones, or in the crosswalk area. 

For the safety of our children, please slow down around

the school and obey traffic laws.





Please note that all doors are locked until bells signal assembly or dismissal of our students. Please do not allow entry of any person that is not here to see you.  You are not being rude – you are being cautious. Thank you for your cooperation in keeping our students and staff safe.


Visitors and volunteers are always welcome at the school but in the interest of safety and security, all visitors and volunteers are asked to Report to the School Office upon entering the school.  All volunteers are required to fill out a Volunteer Registration Form and Confidential Agreement.  The classroom teacher reserves the right to determine who may volunteer in their class or on field trips.


Please do not allow entry of any person that is not here to see you. You are not being rude, you are being cautious.  Thank you for your cooperation in keeping our students and staff safe.




Parents are always welcome to pick up their children after school. In order to eliminate disruption to student learning we ask that parents arrive no earlier than 10 minutes before school ends.  Please note that all doors are locked until bells signal assembly or dismissal of students. Doors will be opened to parents when the dismissal bells ring. Please do not allow entry of any person that is not here to see you. You are not being rude, you are being cautious.  Thank you for your cooperation in keeping our students and staff safe.


Students are expected to use their designated entrances when entering and leaving the school building.  In order to minimize disruption to student learning, parents are asked to meet children outside their designated doors and not gather in the learning areas such as the library.  The front doors should only be used by kindergarten or bus students.


Please notify the office or classroom teacher is someone else will be picking up your child(ren).  We will only release students to their legal guardian unless we have permission from he guardian to do so.




Students may not go home early until they have reported to the office and have obtained approval from the office and clearance to leave.   All students with notes for medical, dental or other appointments must also report to the office. 


A book is kept in the office for the parents to sign.  Students needing to leave early must have a note from their parents; otherwise the parent will have to be called to obtain permission to let the student leave the school. 


At no time are students allowed to go off school grounds during

the course of day without supervision.




When sending food items to the school on your child’s birthday – please drop these small items to the office and staff will notify the classroom teacher.


We try our best to teach the students about healthy food and portion choices, therefore, ask that these food items be small individual portions (i.e. a small cupcake or cookie).


To keep interruptions during student learning at a minimum – these items will be distributed at recess, never during class time.  Thank you for respecting the learning times of our students and for supporting  us.


With respect to birthday party invitations – especially for Kindergarten, grades one to three students – please ensure that these are handled with discretion and consideration of children’s feelings.  (ie. Placed discreetly in the recipient’s back pack at the end of the day.)






Every student at Sweet Grass has the right to expect the best education that the school can provide.  In order to facilitate this philosophy students are expected to behave in a fashion that:


a)   ensures the safety of themselves and that of others

b)   shows respect for their own property and that of others

c)   allows learning to take place by themselves and others

d)      accords the dignity, respect and self-worth that is the right of all

      students and adults at Sweet Grass are entitled to


It is a shared responsibility of the school and home to help the students make appropriate decisions and the students must assume responsibility for their choices or actions.


Student and staff safety is of prime importance in the EdmontonSchool District.  Weapons and/or dangerous items are strictly prohibited in the school environment.  Dangerous conduct will not be tolerated.  Suspension and/or expulsion are possible consequences for anyone violating these safety standards.


Students are expected to participate actively and productively in all classes.  The conduct in classes is to be such as to allow all class members to concentrate on the task at hand.  When a student's behaviour disrupts the learning process for others, the teacher may take appropriate action to deal with the problem.  For example, the teacher may isolate the disruptive student, assign a detention, or in extreme cases send the student to the office. 




Consequences such as suspension from class or school could take place if the disruptive behaviour continues beyond several warnings. Continuous behaviour that disrupts the learning of others in the classroom or threatens student safety will not be tolerated.


Each case of disruptive behaviour is dealt with individually by the teacher and/or an administrator.  A sincere effort is made to act in the best interests of the student and the class involved.   A record of student behaviour is kept by the teachers and the administration.


Students are expected to respect the school and property at all times.



Dress Code


All students are expected to keep shirts on while at school and some form of footwear must be worn.  Girls and boys may wear shorts in warm weather but bathing suits and ‘short shorts’ are not allowed.  Summer tops for girls must have straps over the shoulders or around the neck and completely cover the stomach. Clothing with rude or offensive images and language are not permitted.  Students not dressed appropriately will be asked to return home and dress in proper attire or suitable clothing will be found for them at school




From time to time the school's fixtures and/or equipment may be damaged by students either intentionally or by way of boisterous behaviour.  In all cases of vandalism, whenever students involved are identified, parents and students are expected to pay for the damages incurred.




Students should not bring valuables to school (e.g. money, toys, jewellery, electronic games, MP3 players, Ipods, cell phones, etc.).  The school cannot be responsible if these items are lost or stolen.  Students are advised not to bring any more than $2 in cash unless such instances where fieldtrip, lunch, bus fees, etc are required. Student use of cell phones during class time is prohibited.




Bikes, skateboards, scooters and rollerblades are not to be ridden on the school grounds because of the danger to other children.  Upon entering the school yard, bikes must be walked directly to the bike racks and locked up



If bikes are brought to school, it is the law in Alberta that

an approved helmet be worn at all times.


Illness or Injury


Normally children who are too ill to go outside for recess are too ill to be at school.  Their learning capabilities become limited and often, as with a cold, the illness is spread to others.  Students that are ill should not be sent to school.


If a student becomes ill at school, the parent will be contacted and expected to make arrangements for the child to go home.



Administration of medication is the parent’s responsibility.  If it is unavoidable that medication be taken at school, this includes prescription as well as over the counter medications, School Board policy requires that a Student Medication Administration form be signed by the physician and parent.  On the form it must be indicated the type of medication to be administered, the required dosage, and action to be taken in the event of possible hazards or side effects.


For safety reasons students are not allowed to keep medications (including over the counter, inhalers etc) in their desks or backpacks.  If your child has a medical condition that requires him/her to keep their medication on them at all times, please provide a fanny pack for your child to wear.  (ie. Epipens must be worn on their person)


It is imperative that your child’s teacher be made aware of any

medical conditions that may require action by the staff.



School Supplies


Edmonton Public Schools provides instructional materials for grades K-6 levels.  These materials include:  text books, workbooks, dictionaries, readers, etc.  All other supplies must be purchased by the student.  These supplies include items such as pencils, pens, crayons, rulers, scissors, glue, scribblers, paper, notebooks, Kleenex, etc.  A list of basic supplies will be provided either with the final report card or on the first day of school in the fall.


All students are required to have a pair of gym shoes (indoor, non-floor-marking running shoes). These shoes shall be used inside the school only.


Progress Reporting


  1. Class work, homework, short tests, essays, projects, class contributions, formal examinations, and the teacher’s formative assessments determine each student's mark. 


  1. Three Progress Reports are issued during the year.  The first Report is issued in November and is followed by Parent-Teacher conferences.  The second report is issued in March and is also followed by Parent-Teacher conferences.  The third report is issued on the last day of school in June.  All Progress Reports are sent home via SchoolZone.  Please contact the school in order to gain access to this information.


Parental communication regarding the success of their child is not limited to reporting periods.  Teachers will at times contact parents by telephone or note between reports to ensure good communication.  Parents are strongly encouraged to contact their child's teacher whenever the need or a concern may arise.







All students are expected to complete the work presented them in the normal course of completing the curriculum that they are challenging. On occasion homework is assigned, students will be expected to:


a)  complete work not finished in class

b)  completion of long-term assignments

c)  review daily or weekly work

d)  study for exams

e)  research for information (newspapers, media)


There are many ways parents can help with their child's homework including:

a)  providing a regular place to work

b)  helping the student organize a regular "time"

c)  being an audience or drillmaster

d)  providing assistance in gathering information

e)  having the student explain their work to them.


Parents are encouraged to review and sign their child’s Agenda Book daily. This will enable you to keep in touch with your child’s progress as well as having an opportunity to have personal contact with the teacher(s).










The Library, with its varied resources, is an integral part of the learning program within our school.  We try to provide materials at all levels of student development and to cover as many interests as possible.


The Library is a learning station in our school where students may work independently, in small groups, or in whole class activities.


Students are required to take care of library books they borrow by providing a safe place to store them when not reading and in that way keeping the books clean and unmarked. Students, and their parent or guardian, are responsible for books signed out and will be required to reimburse the school for lost or damaged books


When students are transferring schools, all books must be returned

to the Library before they leave.





Community and Students are expected to show respect for the building, its contents and grounds by assisting to keep it clean and by avoiding and discouraging all acts of vandalism. Students and guests are asked to remove dirty footwear upon entering the building.





Recess break (morning and/or afternoon) at SweetGrassSchool may be cancelled if:

a)      the weather is extremely wet because of heavy snow or rain

b)      the temperature goes below -22 Celsius (-10 Fahrenheit)

c)      the wind chill factor is such that it becomes a significant factor

even though the temperature is warmer than -22 C







The Board is committed to establishing and maintaining a safe, inclusive, equitable, and welcoming learning and teaching environment for all members of the school community. This includes those students, staff, and families who identify or are perceived as lesbian, gay, bisexual, transgender, transsexual, two-spirit, queer or questioning their sexual orientation, gender identity, or gender expression. The Board expects all members of this diverse community to be welcomed, respected, accepted, and supported in every school. 

All members of the school community have the right to learn and work in an environment free of discrimination, prejudice, and harassment. This right is guaranteed under the Canadian Charter of Rights and Freedoms, Alberta Human Rights Act, and Alberta School Act. These rights shall be supported, and enforced so that all members of the school community may work together in an atmosphere of mutual respect and appreciation for individual differences. The Board will not tolerate harassment, bullying, intimidation, or discrimination on the basis of a person's actual or perceived sexual orientation, gender identity, or gender expression. 

The Board believes that all sexual and gender minority students, staff and families have the right to:

  • be treated fairly, equitably, and with dignity and respect;
  • have their confidentiality protected and respected;
  • self-identification and determination;
  • freedom of conscience, expression, and association;
  • be fully included and represented in an inclusive, positive, and respectful manner by all school personnel;
  • have equitable access to the same supports, services, and protections provided to heterosexual students and families;
  • have avenues of recourse (without fear of reprisal) available to them when they are victims of harassment, prejudice, discrimination, intimidation, bullying, and/or violence; and
  • have their unique identities, families, cultures, and communities included, valued and respected within all aspects of the school environment. 

The Board is committed to implementing measures that will:

  • Define appropriate expectations, behaviours, language, and actions in order to prevent discrimination, prejudice, and harassment through greater awareness of, and responsiveness to, their harmful effects.
  • Ensure that all such discriminatory behaviours and complaints will be taken seriously, documented, and dealt with expeditiously and effectively through consistently applied policy and procedures.
  • Improve understanding of the individual lives of sexual and gender minorities and their families, cultures, and communities.
  • Develop, implement, and evaluate inclusive educational strategies, professional development opportunities, and administrative guidelines to ensure that sexual and gender minorities and their families are welcomed and treated with respect and dignity in all aspects of the school community. 

The Board understands that institutional and cultural change occurs over time and believes that the provision of an annual report at a public board meeting on progress related to the strategic directions and benchmarks identified in this policy will ensure accountability and demonstrate the District's commitment to supporting our diverse communities.

The Board also recognizes the need to develop and maintain mutually supportive relationships with a variety of sexual orientation and gender identity minority groups in order to ensure the ongoing improvement of the implementation of this policy.




The staff of SweetGrassSchool appreciates and looks forward to a positive working relationship with parents and community members. Each year, we rely on you to help us make decisions that have a direct impact on your child(ren). To facilitate sharing opinions, we generally meet each month throughout the school term. Meetings are scheduled to begin at 6:30 p.m. and generally end by 8:00 p.m.


All parents are welcome at the PAC and School Council meetings.


The agendas for meetings are co-operatively formed by the parents and the school principal. Your help, support, comments and suggestions are always appreciated, and required if we are to learn and grow. Please remember that:


Working together, we can succeed!






The Sweet Grass School Council is a group of parents, teachers, and the school principal, whose purpose is to advise the school principal and the school board respecting matters relating to the school and district. It is a means for parents and community members to work together with the school to support and enhance student learning and the effectiveness of the school. This group offers support to both the English and the Spanish Bilingual program.